CrewLink Platform

One portal for crew, employers and projects.

This page gives a clearer picture of how the CrewLink portal is being designed – from crew profiles and shift logs to employer consoles and basic reporting.

The platform is being built in phases. It will start simple, then grow as real people use it and shape what comes next.

Planned crew view Planned employer view

What the portal is for

  • Giving crew one place to manage their work life
  • Helping employers understand who is on shift
  • Reducing repeated admin and lost paperwork
  • Making it easier to see training and experience

Crew workspace (planned)

The crew side of the platform is focused on helping individual workers keep track of what they do, where they work and what training they have – without giving away control.

Profile & identity

  • Basic personal information and preferred name
  • Summary of roles and services worked in
  • Space to record lived experience where relevant

Shifts & history

  • Log shifts by date, place and type of work
  • Filter by project, employer or location
  • See patterns over time (e.g. nights, weekends)

Training & documents

  • Store training records and key certificates
  • Flag when refreshers or renewals are due
  • Upload documents once instead of repeatedly

Availability & preferences

  • Set general availability (e.g. nights, weekdays)
  • Note travel limits or preferred areas
  • Choose who can see these details

Privacy & control

  • Clear settings for what is visible to whom
  • Ability to disconnect from organisations
  • Simple language about data use and consent

Longer-term view

  • Show how experience builds over months and years
  • Link training, experience and future opportunities
  • Help people see their own progress

Employer console (planned)

The employer side is about clarity and responsibility: seeing who is working, what they have done before and what support they might need – without treating people as just numbers on a rota.

Organisation profile

  • Basic details about the organisation and services
  • Named contacts for CrewLink-related issues
  • Space to describe the kind of work and settings

Crew lists & projects

  • See crew who are linked to your organisation
  • Group people by project or location
  • Record who has worked where and when

Training & checks

  • View training records that crew choose to share
  • See whether training is in date or due soon
  • Record your own local inductions where agreed

Basic reporting

  • Download simple summaries for internal use
  • Filter by date ranges, services or roles
  • Export in straightforward formats (e.g. CSV)

Fair use & expectations

  • Commitment to use data in line with CrewLink rules
  • Shared understanding of what is and isn't okay
  • Clear routes for crew to raise concerns

Future integrations

  • Exploring links with external HR or rota systems
  • Options for secure single sign-on later on
  • Only where it adds real value, not complexity

Platform roadmap (high level)

The CrewLink platform will not launch with every feature at once. It will move in small, clear stages so that it stays understandable and useful.

Phase 1 – Foundations

  • Crew profiles, basic work history and documents
  • Simple organisation profiles and linked crew lists
  • Clear privacy settings and terms of use

Phase 2 – Shifts & patterns

  • More detailed shift logging tools
  • Better ways to see patterns for individuals and teams
  • Early reporting tools for employers

Phase 3 – Apps & deeper features

  • Mobile access where it makes sense
  • Potential integrations with other systems
  • Features guided strongly by member feedback

Dates and exact features may shift. The priority is that CrewLink remains understandable, safe and genuinely useful for the people who rely on it.

Pilot crew & pilot employers

Before the platform opens more widely, CrewLink will work with a small number of pilot crew and pilot employers. This keeps things manageable and lets real users shape how the tools behave.

What pilots involve

  • Using early versions of the portal for real or test data
  • Giving honest feedback on what helps and what gets in the way
  • Short check-ins to discuss how things are going

Pilots are not about perfection. They are about building something that actually fits how shift-based work really feels.

Register interest in pilots

By submitting this form you agree that your details will be stored securely and used only so CrewLink can contact you about potential pilot opportunities.

Take a quick portal tour

Two example screens are available so that crew, employers and partners can see how the portal could look once it is live.

Crew portal example

Shows a possible layout for a crew member dashboard – including profile snapshot, shifts, training and privacy controls. All details on that page are placeholders.

Open crew portal example

Employer console example

Shows how an organisation might see linked crew, services, training status and basic reporting tools. Again, it is all example data for discussion.

Open employer console example

Privacy, safety and data

The whole point of CrewLink is to make work life clearer, not more risky. That means treating data, privacy and safety as core parts of the platform – not afterthoughts.

Simple language

  • Plain-English explanations of what data is stored
  • Clear screens explaining what is being shared
  • Short summaries alongside any longer policies

Control for crew

  • Settings to control which organisations can see what
  • Ability to disconnect from places you no longer work
  • Ways to request corrections where something is wrong

Responsibility for employers

  • Expectations for how data should be used
  • Routes for raising concerns about misuse
  • Shared responsibility instead of one-sided control